Resources for Research Faculty & Staff

SharePoint

Visit our dedicated SharePoint page for the Department of Laboratory Medicine and Pathology's Research Faculty Resources SharePoint (UW NetID Required) for more detailed information: 

• Quick Link Administrative Request Forms:
  • Work Orders
  • Reimbursements
  • Conference Room Reservations
  • Coordinate Meetings

Travel

• Travel Approval Form (pdf): required before traveling. Division head and chair’s approvals are required; email approvals are sufficient.
• CTA Form (pdf) (if applicable): required for pre-travel arrangements by the Department (flight, hotel).
• Travel Reimbursement Form (pdf): required post-travel to keep track of expenses for UW employees. 
• Non-UW Employee Travel Reimbursement Form (pdf) (if applicable): required post-travel for non-UW employees (no need to fill & submit the DLMP travel reimbursement form; this will replace that for non-UW travelers only).

Shared Equipment & Software

DLMP Shared Equipment Inventory - Montlake 

• Explore and contribute to our shared equipment inventory for DLMP Faculty and Staff at Montlake. 
• Visit the Montlake SharePoint List Site to view and add equipment details. 

DLMP Shared Equipment Inventory - South Lake Union (pdf)

• Explore our shared equipment inventory for DLMP Faculty and Staff at South Lake Union. 

EH&S

Setting Up a Lab 

• Laboratory Safety Manual (pdf): Comprehensive guidelines for maintaining a safe laboratory environment. 
• Laboratory Safety Checklist (pdf): A checklist to ensure all safety protocols are in place. 
• Laboratory Safety Checklist Explanations: Detailed explanations for each item on the checklist. 

• UW Biosafety Manual (pdf): Guidelines for handling possible hazards associated with the use of biohazardous agents and recombinant or synthetic DNA/RNA (recDNA) molecules.

• PI Dashboard: Additional tools accessed on the PI portal of the dashboard include a self-inspection tool, a staff list, and lab equipment records.

  The dashboard also shows the safety rating calculated from the inspection results.

• EH&S Guide for Principle Investigators (pdf): This guide is a reference tool that outlines a PI's health and safety responsibilities when working with potential hazardous materials and equipment in a research laboratory. 

• Laboratory Emergency Information Template (word): Laboratories can use this template to document lab-specific emergency contact information.

• Chemical Hygiene Plan Template (word)
• Lab Equipment Maintenance Log (excel) 
• Lab Employee Safety Training Record (word)
• Laboratory Risk Assessment Tool (word)
• Laboratory Risk Assessment Tool Guidelines (pdf)
• Lab Floorplan Template (ppt) 
• Multi-Room Lab Floorplan Template (ppt)

• Safety Training for Laboratory Personnel (Lab Safety Training Matrix) (pdf) 

• UW Online Accident Reporting System (OARS)
• Non-Emergency Incident Reporting Tool 

• Biohazardous Spills (pdf)
• Mercury Spill Cleanup Sheet (pdf) 
• Exposure Response (pdf)

Maintaining a Lab

• Lab Safety is now offering a monthly virtual office hour on the last Tuesday of every month 3pm - 4pm via Zoom (UW NetID required).
• Bring your questions about laboratory safety documents, practices or concerns to the virtual Lab Safety Office Hour.
• All members of the UW research and teaching labs community are welcome.

• Key Elements of Lab Self-Inspection Checklist (pdf): Essential components for conducting a self-inspection. 
• Laboratory Self-Inspection Presentation (ppt): A presentation to guide through the self-inspection process. 
• Laboratory Self-Inspection Video (webinar): Watch the webinar on performing effective lab self-inspections. 

• Review your Biological Research Safety responsibilities.
• Follow the UW Biosafety Manual.
• Prepare for an inspection: Refer to the BSL-1 inspection checklist, BSL-2 inspection checklist, or the BSL-2 with BSL-3 inspection checklist.
• Review and respond to survey and inspection findings in Environmental Health & Safety Assistant (EHSA).

• Review your safety Lab Safety responsibilities.
• Follow the UW Laboratory Safety Manual.
• Prepare for an inspection: Review the Lab Safety Survey Checklist.
• Review and respond to inspection findings in the Lab Safety Dashboard.

• Understand the Control of Radioactive Materials at the UW.
• Follow the Radiation Safety Manual.
• Conduct Radiological Contamination Surveys.
• Prepare for an inspection: Review the Radiation Safety Inspection Checklist.
• Review and respond to survey and inspection findings in the Environmental Health & Safety Assistant (EHSA).

• Chemical Waste Management Practices (pdf): Best practices for managing chemical waste. 

• Mixed Recycling Guide (pdf): Guidelines for recycling mixed materials. 

• Animal Research Waste 
• Harborview Medical Center
• Harborview Research & Training Building
• Life Sciences Building
• Magnuson Health Sciences Building
• Main Campus and Leased Facilities
• South Lake Union
• University of Washington Medical Center
• WaNPRC Facilities

If your location does not have a flow chart, follow the Main Campus and Leased Facilities flow chart.

Decommissioning a Lab

How to Decommission a Laboratory Guide (pdf) (UW NetID Required): Steps for safely decommissioning a lab. 

• Notice of Laboratory Moveout
• Notice of Laboratory Moveout Form (word) 

Hazardous Material Disposal and Recycle: List of options for getting rid of hazardous materials and potentially contaminated supplies and equipment.

Chemical Waste 

• Use the Chemical Waste Pickup Request Form; or 
• Submit a request in MyChem; or 
• If you already have a routine waste number, use the Routine Chemical Waste Collection Request Form to request pickup of your waste.

Defrosting -20 Lab Freezers 

• Defrosting -20 Lab Freezers SOP (pdf)

• Preparing Items for Surplus 
• Submit Surplus Request (UW NetID Required) 

• Notice of Cleaning and/or Decontamination Form (word)

SOPs

• Blank SOP Template (word)
• SOP Required Elements Checklist (pdf)

Listservs

Contact Information

• Thu Bui, Administrative Assistant | DLMPResearchAdmin@uw.edu
  • For any administrative support inquiries